Sodelavec za pisarniško in kadrovsko podporo / Office & HR Associate

Leta 2025 Leanpay širi svojo ekipo v Sloveniji in išče izkušenega sodelavca za vodenje pisarne in kadrovske zadeve. Glavne naloge sodelavca za so upravljanje pisarne, nadzor nabavnega procesa, urejanje administracije zaposlenih, zapisovanje na sestankih upravnega odbora ter pomoč pri kadrovskih in operativnih opravilih po potrebi – kot so organizacija timskih dogodkov, spodbujanje pozitivnega vzdušja v ekipi in pomoč pri administrativnih kadrovskih nalogah.


Glavne odgovornosti vključujejo:
• Biti kontaktna oseba za zaposlene za zagotavljanje produktivnega delovnega okolja;
• Organizirati pisarniško administracijo ter spremljati račune in nabave v sodelovanju s finančno ekipo;
• Naročati opremo in voditi evidence opreme za zaposlene v sodelovanju z managerji, sistemskim administratorjem in kadrovsko službo;
• Sodelovati pri načrtovanju, izvedbi in koordinaciji podjetniških dogodkov in team buildingov;
• Vzdrževati komunikacijo in biti kontaktna oseba za zunanje izvajalce storitev, kot so catering, dobavitelji, servisne delavnice;
• Organizirati službena potovanja sodelavcev: rezervacija letalskih kart, nastanitve, malic in ostalih storitev;
• Vzdrževati evidence odsotnosti zaposlenih in pripravljati poročila s pomočjo kadrovskih programov;
• Komunicirati in sodelovati s finančno ekipo glede papirne dokumentacije in finančnih zadev (poročanje, priprava dokumentacije za računovodstvo, priprava računov in spremljanje pravočasnega plačila);
• Organizirati, sklicevati in izvajati letne skupščine Leanpay d.o.o. in dvomesečne sestanke upravnega odbora (vključuje pravilen sklic, pripravo dnevnega reda, distribucijo dokumentov, zapisovanje in pripravo zapisnikov);
• Sodelovati z drugimi sodelavci in ekipami za predlaganje, vzpostavitev in izvajanje pravil in postopkov pisarne;
• Organizirati, zbirati in ažurirati osebne evidence in dokumentacijo podjetja;
• Voditi postopke zaposlovanja za operativne vloge, vključno z objavo delovnih mest, pregledom prijav, izvedbo razgovorov in posodabljanjem baze kandidatov;
• Spremljati kadrovske kazalce in redno poročati o napredku zaposlovanja, kandidatskih bazah in drugih ključnih kazalnikih uspešnosti;
• Skrbeti za uvajanje novih zaposlenih (priprava pogodb, opreme, računov, obvestil, hranjenje dokumentacije itd.);
• Sodelovati pri izboljšavah in razvoju kulture na delovnem mestu, skrbeti za dobro vzdušje in odnose med zaposlenimi, podrejenimi in nadrejenimi;
• Izvajati zaključne razgovore z zaposlenimi ob prenehanju delovnega razmerja za prepoznavanje morebitnih nesoglasij v poslu in upravljanju;
• Biti osrednja kontaktna točka za zaposlene glede vseh kadrovskih tem.

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Main task
In 2025, Leanpay is expanding its team in Slovenia and is looking for an experienced Office & HR Associate. The main tasks of Office & HR Associate include managing the office, overseeing the procurement process, handling employee-related administrative tasks, taking notes in board meetings, and providing assistance with HR and operational duties as needed - such as organizing team events, fostering a positive team atmosphere and assisting in administrative HR tasks.

Key Responsibilities:
• Being a contact person for employees to ensure productive working;
•Keeping office administration organized and follow up with company invoices and procurement, in cooperation with the Finance team;
• Ordering equipment and maintaining equipment charge and records for employees in collaboration with Managers, System Administrator and HR;
• Participates in planning, executing and coordinating company events and team buildings;
• Maintaining communication and being a contract person for external service providers, such as: catering, suppliers, repair shops, etc.
• Organizing business travels for colleagues: booking airline tickets, accommodation, lunches and other business related things;
• Keeping time off records of employees and generating related reports using HR software;
• Communication and collaboration with the Finance team in the matter of paperwork and financial matters (reporting, preparing documentation for bookkeeping, preparing invoices and keeping track of their timely payment, etc.);
• Organizing, convening, and servicing annual Leanpay Ltd general meetings (AGMs) and bi-monthly board of director meetings (this responsibility will involve the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers, taking notes and taking and producing minutes to record the business transacted at the meetings and the decisions taken and so on)
• Collaboration with other colleagues and teams to proactively propose, establish and implement office rules and procedures;
• Organize, compile, update company personnel records and documentation;
• Leading recruitment and selection processes for operational roles, including job postings, screening resumes, conducting interviews and updating candidate database;
• Track recruitment metrics and provide regular reports on hiring progress, candidate pipelines, and other key performance indicators;
• Onboarding new employees (contract and equipment preparation, accounts, announcement, documentation keeping etc.);
• Participation in the improvement and development of culture in the workplace, caring for the development of a good atmosphere and relationship between employees, subordinates and superiors;
• Conducting exit interviews with employees who terminate their employment in order to identify potential disputes in business and management;
• Act as a single point of contact for employees regarding all HR-related topics.

• Najmanj 3 leta dokazljivih izkušenj na podobnem delovnem mestu;
• Diploma iz družbenih ved ali sorodnega področja;
• Odlično znanje angleščine, tako pisno kot govorjeno;
• Odlične komunikacijske veščine, tako pisne kot ustne;
• Dobro računalniško znanje (MS Office ali podobna orodja);
• Izkušnje z načrtovanjem in organizacijo dogodkov;
• Izjemne organizacijske sposobnosti in sposobnost opravljanja več nalog hkrati;
• Visoka stopnja diskretnosti in sposobnost rokovanja z zaupnimi informacijami;
• Sposobnost uspevanja v hitro spreminjajočem se okolju;
• Proaktivna, navdušena in samoiniciativna osebnost.

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Qualifications:
• Minimum 3 years of proven experience in a similar role;
• Bachelor’s degree in social sciences or a related field
• Excellent command of English, both written and spoken
• Excellent communication skills, both written and spoken
• Good computer skills (MS Office or similar tools)
• Experience in planning and organizing events
• Outstanding organizational skills with the ability to multitask
• High level of discretion and ability to handle confidential information
• Ability to thrive in a fast-paced environment
• Proactive, enthusiastic, and self-initiated personality

• Zaposlitev za nedoločen čas s 6 mesečnim poskusnim delom;
• Delo v dinamičnem in hitro rastočem podjetju z možnostjo strokovne rasti;
• Profesionalna, prijazna in odprta ekipa;
• Možnosti za stalno strokovno izobraževanje in usposabljanje.

Za sodelavce, ki se izkažejo pri svojem delu in nalogah, Leanpay ponuja številne možnosti osebnega in strokovnega razvoja, tako z večanjem odgovornosti v Sloveniji kot z možnostjo prehoda na nove trge.

Zakaj Leanpay?
Leanpay spodbuja fleksibilno delovno okolje ter dinamičen in agilen model dela, ki zagotavlja visoko stopnjo odgovornosti in izpostavljenosti ključnim dejavnostim podjetja. Vsak uspešen kandidat bo imel priložnost delati z nadarjeno in drzno ekipo, ki bo prispevala k njegovi osebni in profesionalni rasti.

Če menite, da ste prava oseba za nas, vas vabimo, da se prijavite!

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O podjetju
Leanpay je osem let staro fintech podjetje, ki ima poslanstvo omogočiti potrošnikom, da za vsak izdelek ali storitev plačajo na obroke v kateri koli trgovini in prek katerega koli kanala z le nekaj kliki. Platforma Leanpay zagotavlja takojšen odziv, brez skrbi glede papirjev, brez čakanja ali dodatnih obiskov banke ter brez potrebe po kreditni kartici ali drugih finančnih produktih.

Prisotni na slovenskem trgu od julija 2018, je Leanpay trenutno vodilni dPOSF na slovenskem trgu, po uspešni seriji A financiranja pa je leta 2022 nadaljeval svojo internacionalizacijo in rast na Madžarskem in v Romuniji.

Velik mejnik je bil dosežen leta 2024, ko je Leanpay pridobil 10 milijonov evrov v seriji B financiranja. To nam bo omogočilo utrditi vodilni položaj na slovenskem trgu, razširiti poslovanje v Romuniji in na Madžarskem, nadaljevati z izvajanjem inovativnih storitev ter pritegniti vrhunske talente v naš vedno večji tim, da postanemo digitalni prvak potrošniškega kreditiranja v srednji in vzhodni Evropi.

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Why Leanpay?
You will have an opportunity to work with enthusiastic and experienced professionals in a modern, healthy and encouraging working environment. You can grow as Leanpay grows - we appreciate every team member's contribution and support your personal development.

We also offer:
• Undefinite period contract;
• A competitive salary, based on your experience and performance;
• Great office in Ljubljana;
• Private medical insurance;
• Work in a dynamic and rapidly growing company with room for professional growth;
• Professional, friendly, and open-minded team;
• Opportunities for professional advancement.

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Leanpay is an 8-year-old Fintech company, fulfilling a mission to enable consumers to pay for any product or service in installments in any shop and in any channel with only a few clicks. Leanpay platform assures immediate response, no worries about paperwork, no waiting or separate trips to the bank, and no need for a credit card or other financial product onboarding.
Present in Slovenian market from July 2018, Leanpay is currently a dPOSF leader in Slovenia and based on a successful Series A funding round, in 2022 Leanpay continued its internationalization and growth into Hungary and Romania.
A great milestone was achieved in 2024, when Leanpay secured €10M in Series B Funding. It will enable us to solidify our market leadership in Slovenia, scale our operations in Romania and Hungary, continue to roll out innovative services, and attract top talent to our growing team to become the digital consumer lending champion in the Central & Eastern European region.